• State Aid Application Form
  Submit 2 copies with original signatures to the Library Development and Networking Division
• Board Contract
  Submitted with state aid applications for libraries who have a library director that has not obtained a Librarian’s Professional Certificate (i. e., not certified)

no later than August 1st

• Budget for the Expenditure of State Aid
  Submit 2 copies with original signatures to the Library Development and Networking Division
• Certified Statement of Budgeted Local Operating Income and Expenditures
• Application for State Aid Fellowship
  Submitted with state aid budget if a portion of state aid funds will be allocated for training of professional library personnel
• Five Year Plan and Annual Revision
  New plans or annual revisions submitted electronically.
• Charter, Resolution
  Submit only if there has been a change in the past year. Examples: Change of name of library system, new regional contract signed, library that had been a corporation changes status to that of a county/city department.
• By-Laws
  Submit in electronic format only if there has been a change in the past year.
• List of Trustees
  Submit annually in electronic format, and as changes occur.
• Policies
  Due only if there has been a change in the past year; submit electronically. If your total policy manual is not in electronic format, contact the Library Development and Networking Division for further instructions.

November

• Bibliostat
  You will be notified of exact due dates and given specific instructions for submission.
• Certification of FY(XXXX) Certified Financial Statement
  Submit 1 notarized copy with original signatures to the Library Development and Networking Division immediately following submission of Bibliostat.

Winter

• Annual Audit/Comprehensive Annual Financial Report (CAFR)
  Submit electronically or mail hard copy to Paranita Carpenter as soon as an approved copy is available (paranita.carpenter@lva.virginia.gov) or ATTN: Paranita Carpenter, The Library of Virginia, Library Development & Networking Division, 800 East Broad Street, Richmond, VA 23219-8000). Audit must be received by June 30 of the current fiscal year.