LDND InfoCenter

Documentation Schedule

Required State Aid Documents to Be Submitted

Due no later than June 1st

  • State Aid Application Form
    Submit 2 copies with original signatures to the Library Development and Networking Division
  • Board Contract
    Submitted with state aid applications for libraries who have a library director that has not obtained a Librarian’s Professional Certificate (i. e., not certified)

Due no later than August 1st

  • Budget for the Expenditure of State Aid
    Submit 2 copies with original signatures to the Library Development and Networking Division
  • Certified Statement of Budgeted Local Operating Income and Expenditures
  • Application for State Aid Fellowship
    Submitted with state aid budget if a portion of state aid funds will be allocated for training of professional library personnel
  • Five Year Plan and Annual Revision
    New plans or annual revisions submitted electronically.
  • Charter, Resolution
    Submit only if there has been a change in the past year. Examples: Change of name of library system, new regional contract signed, library that had been a corporation changes status to that of a county/city department.
  • By-Laws
    Submit in electronic format only if there has been a change in the past year.
  • List of Trustees
    Submit annually in electronic format, and as changes occur.
  • Policies
    Due only if there has been a change in the past year; submit electronically. If your total policy manual is not in electronic format, contact the Library Development and Networking Division for further instructions.

November

  • Bibliostat
    You will be notified of exact due dates and given specific instructions for submission.
  • Certification of FY(XXXX) Certified Financial Statement
    Submit 1 notarized copy with original signatures to the Library Development and Networking Division immediately following submission of Bibliostat.

Winter

  • Annual Audit/Comprehensive Annual Financial Report (CAFR)
    Submit electronically or mail hard copy to Paranita Carpenter as soon as an approved copy is available (paranita.carpenter@lva.virginia.gov) or ATTN: Paranita Carpenter, The Library of Virginia, Library Development & Networking Division, 800 East Broad Street, Richmond, VA 23219-8000). Audit must be received by June 30 of the current fiscal year.
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    LDND Staff
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    Library Development and
    Networking Division
    800 E. Broad Street
    Richmond, VA 23219
    (800) 336-5266
    Ext: (6923993)
    Fax: (804) 692-3771
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    Directories

    Library Director's Page (password protected)

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