LDND InfoCenter

State Aid

State Aid Estimate for FY2020


State Aid Estimates

State Aid Requirements

State Aid Instructions (pdf)

State Aid Documentation Schedule

State Aid Forms

Four (4) quarterly state aid payments for FY2019 will be disbursed from the Department of Accounts according to the following schedule:

Month of Payment EDI Deposit to Locality* Deadline for Checks to Arrive at Locality**
July 2018 July 11, 2018 July 18, 2018
October 2018 October 10, 2018 October 17, 2018
January 2019 January 10, 2019 January 17, 2019
April 2019 April 10, 2019 April 17, 2019

*   EDI (Electronic Data Interchange) deposits to designated banks.
* Paper checks (non-EDI) should be received.

State Aid Formula

Code of Virginia § 42.1 – 48 contains the formula.

  • Local effort: 40% of every [local] dollar expended by the political subdivision(s) in the system. The grant to any county or city shall not exceed $250,000.


  • Per capita: Based on population of area served and number of participating municipalities
  • 30 cents for the first 600,000 persons served (county or city library) plus 10 cents per capita for each additional jurisdiction (regional)
  • Libraries serving in excess of 600,000 receive 10 cents per capita for remaining population


  • Square mileage: $10 per square mile for single jurisdiction (county or city) libraries plus an additional $20 per square mile for libraries serving more than one political jurisdiction (regional).

Proration of State Aid

Code of Virginia 42.1 – 50 requires the Library of Virginia to prorate the state aid grants any time the General Assembly fails to provide sufficient funds.

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