LDND InfoCenter

State Aid

State Aid Estimate for FY2020


State Aid Estimates

State Aid Requirements

State Aid Instructions (pdf)

State Aid Documentation Schedule

State Aid Forms

Four (4) quarterly state aid payments for FY2020 will be disbursed from the Department of Accounts according to the following schedule:

Month of Payment Deadline for Data to LVA Accounting EDI Deposit Date to Locality Deadline for Checks to Arrive at Locality
July, 2019 June 17, 2019 July 10, 2019 July 17,2019
Oct, 2019  Sept 23, 2019    Oct 10, 2019 Oct 17, 2019
Jan, 2020 Dec 18, 2019  Jan 10, 2020 Jan 17, 2020
April, 2020  March 22, 2020   April 10, 2020  April 17, 2020

*   EDI (Electronic Data Interchange) deposits to designated banks.
* Paper checks (non-EDI) should be received.

State Aid Formula

Code of Virginia § 42.1 – 48 contains the formula.

  • Local effort: 40% of every [local] dollar expended by the political subdivision(s) in the system. The grant to any county or city shall not exceed $250,000.


  • Per capita: Based on population of area served and number of participating municipalities
  • 30 cents for the first 600,000 persons served (county or city library) plus 10 cents per capita for each additional jurisdiction (regional)
  • Libraries serving in excess of 600,000 receive 10 cents per capita for remaining population


  • Square mileage: $10 per square mile for single jurisdiction (county or city) libraries plus an additional $20 per square mile for libraries serving more than one political jurisdiction (regional).

Proration of State Aid

Code of Virginia 42.1 – 50 requires the Library of Virginia to prorate the state aid grants any time the General Assembly fails to provide sufficient funds.

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