State Aid
Amounts | Rules & Regulations | Forms | Payments | Formula | Proration
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- Requirements | FY23 Instructions | Documentation Schedule
- NOTE:
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- FY23 requirements will roll back to the original terms:
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- Up to 25% of state aid may be used for salary for ALA accredited MLIS staff.
- State Aid may not be carried over.
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- FY 20 – FY22 COVID accommodations for State Aid ended for everyone June 30, 2022. The previous accommodations included an increase in allowable expenditures on ALA accredited MLIS staff and state aid carry overs.
- FY23 requirements will roll back to the original terms:
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- FY23 State Aid Forms (Application, Budget, etc.)
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- FY23 State Aid – 2 signed copies due by August 15th
- Form Questions? Contact Paranita Carpenter (paranita.carpenter@lva.virginia.gov)
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- FY23 State Aid Forms (Application, Budget, etc.)
FY2022 – Four (4) quarterly state aid payments will be disbursed from the Department of Accounts according to the following schedule:
| Month of Payment | EDI Deposit Date to Locality | Deadline for Checks to Arrive at Locality | |
| July 2022 | July 13, 2022 | July 20, 2022 | |
| October 2022 | October 11, 2022 | October 18, 2022 | |
| January 2023 | January 11, 2023 | January 18, 2023 | |
| April 2023 | April 11, 2023 | April 18, 2023 |
* EDI (Electronic Data Interchange) deposits to designated banks
* Paper checks (non-EDI) should be received by the locality
Code of Virginia § 42.1 – 48 contains the formula.
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- Local effort: 40% of every [local] dollar expended by the political subdivision(s) in the system. The grant to any county or city shall not exceed $250,000.
Plus
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- Per capita: Based on population of area served and number of participating municipalities
- 30 cents for the first 600,000 persons served (county or city library) plus 10 cents per capita for each additional jurisdiction (regional)
- Libraries serving in excess of 600,000 receive 10 cents per capita for remaining population
Plus
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- Square mileage: $10 per square mile for single jurisdiction (county or city) libraries plus an additional $20 per square mile for libraries serving more than one political jurisdiction (regional).
Code of Virginia 42.1 – 50 requires the Library of Virginia to prorate the state aid grants any time the General Assembly fails to provide sufficient funds.