LDND InfoCenter

State Aid


Amounts  |  State Aid  |  Payments  |  Formula  |  Proration


State Aid:

Requirements  |  FY21 Instructions  |  Documentation Schedule  |  Forms


Four (4) quarterly state aid payments for FY2020 will be disbursed from the Department of Accounts according to the following schedule:

Month of Payment EDI Deposit Date to Locality Deadline for Checks to Arrive at Locality
July, 2019 July 10, 2019 July 17, 2019
October, 2019 October 10, 2019 October 17, 2019
January, 2020 January 10, 2020 January 17, 2020
April, 2020 April 10, 2020  April 17, 2020

* EDI (Electronic Data Interchange) deposits to designated banks
* Paper checks (non-EDI) should be received by the locality

State Aid Formula:

Code of Virginia § 42.1 – 48 contains the formula.

  • Local effort: 40% of every [local] dollar expended by the political subdivision(s) in the system. The grant to any county or city shall not exceed $250,000.


  • Per capita: Based on population of area served and number of participating municipalities
  • 30 cents for the first 600,000 persons served (county or city library) plus 10 cents per capita for each additional jurisdiction (regional)
  • Libraries serving in excess of 600,000 receive 10 cents per capita for remaining population


  • Square mileage: $10 per square mile for single jurisdiction (county or city) libraries plus an additional $20 per square mile for libraries serving more than one political jurisdiction (regional).

Proration of State Aid:

Code of Virginia 42.1 – 50 requires the Library of Virginia to prorate the state aid grants any time the General Assembly fails to provide sufficient funds.

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